Trade Show Booth Rental at Caesars Forum Las Vegas

Caesars Forum has 550,000 square feet of ballrooms and breakout rooms. From your booth, you see elegant chandeliers in halls and smart-glass boardrooms overlooking a outdoor plaza that connects to The LINQ Promenade.

Your freight arrives dockside via roll-up doors 13 feet high by 20 feet wide. Concrete floors support 250 pounds per square foot and 30,000-pound load limits. Exhibit halls have ceiling heights between 23 feet 10 inches and 30 feet. Power and AV drop services are managed exclusively by Encore Event Technologies.

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What To Know Before You Arrive

  • Freight arrives at Freeman yard, 6555 West Serene Ave.
  • Deliver shipments during assigned move-in dates/times.
  • Use Caesars Forum dock entrance, 3911 Koval Lane.
  • Parking can be free for 3 hours if local at Harrah’s or all day if you have a Caesar’s Rewards platinum level card.
  • Internet, electrical, and rigging services through Encore.
  • Schedule labor through Freeman.
  • Pick up packages from the on-site FedEx Office.
  • All electrical labor for lights, TVs etc. can be done by exhibitors or installation crews.

Show Types and Exhibitor Demographics

You’ll exhibit alongside luxury tech, meetings and events, medical devices, and corporate conferences. Caesars Forum hosts NFL Draft media headquarters, trade shows for corporate buyers, and BravoCon fan experiences.

Buyers and decision-makers attend from hospitality corporations and event agencies. Registration is often limited to qualified personnel. Expect immersive digital environments, panel rooms with smart-glass privacy, and alumni-style meetups in the outdoor plaza.

What to Expect When Exhibiting

You enter a venue managed with military precision. All freight is scheduled, staffing is timed to match windows, and halls are air-conditioned and well lit from before opening. Encore technicians maintain systems quickly. You are supported by staff who know the floor intimately.

  • Check in at the Forum dock using sky bridge.
  • Place equipment orders via Encore before move-in.
  • Materials 5K+ pounds arrive at advanced warehouse.
  • Hanging signs need truss or limited ceiling anchors.
  • If you sample food or drinks, rent a sink.
  • Rooms with smart glass can host private meetings.

On-site teams are available for assistance during setup and show hours. Presentation quality is a top priority here, and you’re expected to align your booth with that standard.

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Deadlines and Logistics Planning

Move-in windows vary by hall. For Academy, Summit, and Alliance, expect setup to begin a few days before the show opens, with teardown completed by midnight on closing day. For other halls, schedules may shift slightly earlier or later.

To avoid rush rates, submit Encore-powered services, such as power, AV, and rigging, three weeks before setup. If you plan to hang two-story booths, apply for ceiling point access at least 30 days in advance to meet fire marshal approval.

Booth Design Tips for Caesars Forum

Your design can rise to the 30-foot ceiling, but only above the chandelier section spanning 23 feet 10 inches. Most booths use truss for hanging signs due to scarce anchor points. Lighting and visuals shine in halls with minimal obstructions.

plan your trade show booth design at caesar's forum las vegas
  • Plan structural height under 30 feet.
  • Build hanging elements with truss near ceiling anchors.
  • Choose carpet matching the marble and concrete tones.
  • Position logo signs above 25 feet to stand out.
  • Reserve boardrooms for private demos or VIP meetings.
  • Use outdoor plaza space for receptions or staging.

Only approved carpet tapes may be used to avoid damage claims. A smart booth layout here capitalizes on the venue’s dramatic scale and uplifts your brand.

Onsite Services and Support

Encore operates the exhibitor service desk in the Academy and Summit lobbies during all hall hours. Service requests are logged and handled typically within two hours once submitted early in the day.

Caesars Forum provides staffed first aid in the main promenade. For shipping, FedEx Office and warehouse operations are available via advance warehouse manifesting. You secure private security for high-value items through the exhibitor portal.

Tips for Planning Your Exhibit in Advance

Securing a top-tier booth and service slots relies on early planning. All shipments must reach the advanced warehouse or risk rerouting and surcharge. Timing your staff arrival and labor submit by 30 days helps you avoid setup conflicts.

  • Reserve blocks at Harrah’s/LINQ once floor plan opens.
  • Send exhibits to the warehouse 7 days before dock time.
  • Finalize drawings/ceiling-points 30 days before move-in.
  • Order power and rigging services 21 days in advance.
  • Ensure food-sampling booths include sink rental.
  • Pre-configure smart-glass boardrooms for client meetings.

Avoid forklift or cable delays on load-in day. You gain priority on boulevard-front outdoor space. Smart planning delivers a smooth show week so you can focus on leads and client engagement.

Travel, Hotels, and Nearby Amenities

You are a 15-minute ride from Harry Reid Airport with drop-offs at sky-bridge lanes into Harrah’s. Nearby ride-share lanes and hotel shuttles drop attendees directly into Forum access via pedestrian bridges.

Your hotel choices include Harrah’s, LINQ, or Flamingo, all connected by sky bridges. Inside Forum and adjoining bridges you’ll find FedEx Office, coffee kiosks, and snack stands. Outdoor plaza events support receptions with iconic views toward the High Roller and LINQ Promenade.