Trade Show Booth Rental at Caesars Palace Las Vegas
Caesars Palace offers more than 300,000 square feet of exhibition and meeting space. The Forum and Octavius ballrooms feature over 50,000 square feet of open floor area. Ceiling heights reach up to 26 feet, and rigging points are available in most areas.
You can access the convention level directly from the Forum or Augustus towers without leaving the resort. Whether you’re in the Palace Ballroom, breakout rooms, or private lounges, the environment is built for an efficient and visible event.
What To Know Before You Arrive
- GES desk located near Octavius Ballroom entrance.
- Scheduled dock time required before freight unloading.
- No direct-to-venue shipments are allowed.
- 3-hour free parking for locals or all day with Caesars Rewards Card Platinum Level.
- Encore handles all power and AV needs.
- Rigging requests must go through Encore Services.
- Crates must be emptied and labeled immediately.
Show Types and Exhibitor Demographics
At Caesars Palace, you’ll participate in industry-leading events across fashion, automotive, healthcare, finance, and entertainment. The venue frequently hosts large-scale product launches, high-profile summits, and boutique expos. Forum and Octavius ballrooms accommodate brand activations, red carpet events, and exclusive business showcases.
The audience typically includes corporate buyers, luxury retailers, media representatives, and executive-level decision-makers. Most shows are limited to invited guests or credentialed participants. You can expect longer interactions, direct lead opportunities, and a well-curated atmosphere that encourages meaningful engagement.
What to Expect When Exhibiting
You’ll exhibit in a setting that runs on precision. Load-in windows are scheduled in advance, and floor plans are strictly enforced. From the moment your shipment arrives to the final hour of teardown, trained staff guide every phase of setup.
- Check in at the dock office prior to unloading.
- Shepard coordinates delivery, labor, storage.
- AV, power, rigging orders through approved vendor.
- Overhead signage below 20 feet unless pre-approved.
- Special cleaning requires a separate request.
- Food/beverage distribution requires a hand-wash sink and health clearance.
Booths are reviewed each morning for aisle compliance, tape integrity, and safety alignment. With documents submitted ahead of time and support in place, your installation stays on schedule and opens exactly as planned.
Deadlines and Logistics Planning
Load-in schedules are provided 90 days before the show. Your assigned dock time is based on location and square footage. Shepard oversees freight delivery, crate returns, and labor assignments. Shipments should reach the advanced warehouse seven to ten days before installation begins.
To maintain budget and timing, submit service orders for electrical, audiovisual, and rigging no later than three weeks prior to move-in. Structural elements, including hanging banners and multi-level displays, must receive engineering approval at least 30 days in advance. Teardown begins immediately after closing and must be completed that evening unless other arrangements are made.
Booth Design Tips for Caesar’s Palace
Your exhibit should complement the elegance of the venue. With marble floors, ambient lighting, and neutral tones throughout the ballroom space, the setting favors upscale, professional displays. You’ll have plenty of visibility thanks to the open layout, but your design must respect venue policies.
- Booth structures 20 feet unless secured rigging approval.
- Use laminated wood, LED panels, or frosted acrylic.
- Choose flooring that matches light stone/gold accents.
- Keep inline walls below eight feet.
- Use soft lighting to enhance your visuals.
- Position demo areas away from corners.
Flooring must be secured using approved adhesive tape. Rigging requires load certifications and advance coordination with the venue’s audiovisual provider.
An elevated design that matches the surroundings makes your booth feel intentional and draws attention naturally.
Onsite Services and Support
Shepard maintains a staffed service desk near the ballroom entrances during move-in, event days, and breakdown. You can submit last-minute requests for labor, delivery adjustments, or on-site cleanup. Encore supports audiovisual troubleshooting, power checks, and rigging issues throughout the duration of the event.
Security and first aid services are located within the convention area. Caesars concierge team offers help with transportation, print runs, or last-mile support for materials. FedEx Office is available inside the resort to assist with shipping, signage, and emergency document needs. Staff response times are fast, especially when requests are made early in the day.
Tips for Planning Your Exhibit in Advance
Careful preparation helps you stay ahead of the curve at Caesars Palace. Early coordination reduces stress and lets you secure the best booth locations and labor schedules. Planning ahead also minimizes fees and prevents delays once you arrive.
- Book exhibit space and accommodations early.
- Send freight to warehouse 1 week before dock window.
- Place AV/utility orders no later than 21 days before event.
- Submit diagrams for signs or builds 30 days early.
- Include sanitation equipment in layout if food is involved.
- Confirm labor crews and material handling in advance.
Submitting paperwork and service orders ahead of schedule helps you avoid last-minute complications. A well-prepared team sets up faster, reduces costs, and focuses on what matters most.
Travel, Hotels, and Nearby Amenities
You’re just a few miles from Harry Reid International Airport. Most exhibitors arrive by ride share or hotel shuttle, with easy drop-off at the front entrance. Taxis and valet services are also available, making your arrival smooth no matter your schedule.
Caesars Palace features several connected towers with direct access to the exhibit level. You’ll have convenient options for lodging, dining, and amenities without leaving the property. Spa services, premium restaurants, lounges, and FedEx Office are all within walking distance of your booth. Everything you need during the show is right on site.