Trade Show Booth Rental at Mandalay Bay Las Vegas
As an exhibitor at Mandalay Bay in Las Vegas, you’re working inside one of the largest convention venues in the country with more than 2.1 million square feet of exhibit and meeting space.
You’ll be surrounded by 169 rooms across three levels. You can stay in one of over 4,700 rooms, relax at the 11-acre pool complex, or host private meetings at the Shark Reef Aquarium or a high-end boardroom suite.
What To Know Before You Arrive
- Service desk is near South Convention Center.
- Dock trucks must follow scheduled time slot.
- No personal vehicles allowed at loading dock.
- Parking can be free if you have MGM rewards pearl status.
- Only electric carts allowed inside exhibit halls.
- FedEx Office handles all inbound booth freight.
- AV, rigging, and power ordered through Encore.
- Edlen electrical is the electrical contractor
Show Types and Exhibitor Demographics
Mandalay Bay hosts a broad mix of events, including large industry expos and tightly focused trade shows. You may share space with businesses in fashion, tech, automotive, wellness, or food service. The layout supports full-scale productions as well as more intimate displays, which helps you customize your setup for your market.
The exhibitor base spans global brands, mid-size companies, and startups. You’ll interact with buyers, C-level executives, distributors, and corporate planners. Whether you’re positioned in a main exhibit hall or a themed showcase area, expect to connect with serious professionals who are ready to network, partner, and purchase.
What to Expect When Exhibiting
At Mandalay Bay, you’ll exhibit in a polished, well-coordinated environment that prioritizes efficiency. The facility is built for high-volume events and allows you to focus on performance and presentation without dealing with unnecessary logistical roadblocks.
- Wide loading docks make freight handling easier.
- Pre-installed power, water, and wired internet.
- Service desk handles labor and support.
- Encore provides AV and equipment.
- Elevators/escalators give access to upper-level.
- Custom catering can be ordered in-house.
Whether you’re building a 10×10 booth or a multi-zone exhibit, the setup process runs efficiently with staff who understand how to move fast and handle details. You’ll have what you need to deliver a smooth experience from day one.
Deadlines and Logistics Planning
Mandalay Bay operates on a strict timeline. Most service requests, including electricity, network access, rigging, and labor, must be submitted well in advance. Try to complete all order forms at least three weeks before your scheduled arrival to stay on track.
The Freeman Exhibitor Services portal is your main hub for placing orders, reviewing requirements, and uploading booth layouts. All utilities and installations must go through approved partners. Be sure to check the latest fire code restrictions, especially if you’re building walls or enclosed structures, since guidelines can vary by hall.
Booth Design Tips for Mandalay Bay
You’re working in a space designed for visual impact. The exhibit halls feature high ceilings, built-in utility access, and wide walkways that give you room to create a standout display. Layout and lighting make a difference here, especially in larger halls where small booths can disappear.
- Build tall for ceiling clearance up to 30 feet.
- Corner placement engages people from multi-directions.
- Request utilities early to route power/water.
- Include overhead signage or hanging elements.
- Coordinate with Freeman/ Encore for light placement.
- Book breakout or semi-private space early.
You’ll be exhibiting next to brands with strong visual presence, so a modest setup may go unnoticed. Focus on color, contrast, and motion to grab attention and draw visitors into your space.
Onsite Services and Support
You’ll have access to full logistical support during your time at Mandalay Bay. The Exhibitor Services team manages utilities, rentals, and materials handling. Freeman oversees union labor, which helps streamline setup and avoid confusion across vendor teams.
Audio, lighting, and rigging needs are handled by Encore Event Technologies, located inside the venue. Catering services are also in-house and include everything from snacks to plated meals. You can also coordinate security, cleaning, and temporary storage through the venue staff, which helps reduce outside vendor coordination.
Tips for Planning Your Exhibit in Advance
You’ll need to plan early to secure the best booth location and avoid service delays. Mandalay Bay runs multiple overlapping events, and popular times fill quickly. Early planning gives you more flexibility with shipping, design approvals, and labor schedules.
- Choose your booth location early.
- Submit service/labor forms three weeks before move-in.
- Schedule freight arrival during assigned window.
- Finalize AV/rig with Encore before choosing floor plan.
- Share booth diagrams with Freeman and your team.
- Request lead scanning, catering, or meeting space reservations as early as possible.
When you’re prepared in advance, you’ll avoid last-minute scrambling and be ready to focus on leads and engagement once the show begins.
Travel, Hotels, and Nearby Amenities
Harry Reid International Airport is just three miles from Mandalay Bay. Most exhibitors reach the venue within 15 minutes by taxi or rideshare. Once on property, the Mandalay Bay Tram provides fast access between Luxor, Excalibur, and the convention floors.
You’ll find a range of lodging options within walking distance. Four Seasons and W Las Vegas are attached to the venue and offer luxury stays. For budget-friendly options, Staybridge Suites and Holiday Inn Express are nearby. Restaurants, lounges, spa services, and shopping are available throughout the resort, giving you plenty of options without leaving the campus.